ZikaPLAN is a 25 member consortium, organised in 15 different working groups, with activities spanning four years: that requires planning!

“This large European Consortium brings together a wealth of expertise from around the world with a diverse skill set to address the urgent need to control the devastating Zika virus outbreak.”

Prof. Annelies Wilder-Smith, Umeå University

Overall Objectives

The overall objective is to ensure a timely and successful execution of the project activities within the budget and according to the grant agreement.

Specific Objectives

  • Set up and implement project management: procedures and tools, management bodies, quality plan, and mitigation and contingency plan,
  • Implement an internal communication infrastructure to establish a basis for efficient and easy communication within the project,
  • Manage the project according to approved plans, guidelines, and grant and consortium agreements,
  • Monitor, track and control the progress (in terms of outcomes, distribution of knowledge, costs, scheduling and deliverables) of the project,
  • Ensure that the required reporting is prepared and delivered in a timely manner according to quality assurance standards and homogeneity.

Results and Achievements

Following the award of the grant in June 2016, with further preparations and negotiations throughout the summer, the ZikaPLAN Grant Agreement, 734584, started on Oct 1, 2016. The 3.1 version of the work plan is the current ‘Description of Action’ for the project.

After completing the first 18 months of operations, ZikaPLAN carried out its first Periodic Reporting that included technical and financial reports for all partners. The period covered by this report was from 1/10/2016 to 31/03/2018.

ZikaPLAN Meetings

  • The project kick-off meeting was held in Recife, Brazil from October 19-21, 2016 at University of Pernambuco. Around 70 participants, including the representatives from all the beneficiaries of the consortium, attended the meeting. This was the first formal gathering of all partners from all institutions to plan work for the first period.
  • In August 2017, the first Consortium Meeting and General Assembly was held in Havana, Cuba hosted by the Institute Pedro Kouri. During this meeting, members of ZikaPLAN and ZIKAlliance worked closely on the joint work packages (WP11, 14, 15). The members of the two NEURO-ZIKA groups: Neurological Manifestations of Zika and Pathogenesis, developed and hosted a workshop for local neurologists, which will be made available as a training module on the REDe website.
  • In October 2017, the first Joint Executive Committee meeting of the three Zika Consortia (ZikaPLAN, ZIKAlliance and ZIKAction) was held in Antwerp during the European Congress on Tropical Medicine and International Health (ECTMIH). The Joint Scientific Advisory Board members and Ethics Advisory Committee members of the three consortia participated in person or via teleconference to discuss the ongoing projects.
  • The coordinating office at the Unit of Epidemiology and Global Health, Umeå University, carries out all the administrative and management procedures for the above activities.

In addition to actively working on and supporting its members in the project implementation through the ZikaPLAN Project Guide, an article on ZikaPLAN design has been published in Global Health Action by Prof. Annelies Wilder-Smith et al.

Participating Organisations

Group leader: Prof. Annelies Wilder-Smith, Umeå University

  • University of Oxford
ZikaPLAN Structure

ZikaPLAN Structure